Coordinator, Government Relations and External Affairs

Scientists at Perimeter Institute explore the cutting edge of modern theoretical physics. They grapple with everything from the mind-bending mysteries of the quantum realm to fundamental questions about the universe that inspire awe in people of all ages and backgrounds. Perimeter's innovative research, training, and outreach programs lead to breakthroughs that can transform the lives of Canadians and people around the world.

The Coordinator, Government Relations and External Affairs provides integral support to the Government Relations and External Affairs (GREA) team, collecting, maintaining and reporting on data relevant to Perimeter and its funding and activities. Committed to the organizational goals of the Institute, the Coordinator, Government Relations and External Affairs is a vital member of the GREA team, connecting internal and external stakeholders through timely, accurate, and streamlined reporting processes.

“Perimeter is a long-term investment that will pay off exponentially. The work we do here will yield profound results – not only for the future of technology, but for the future of Canada and all of humanity.” 

– Michael Serbinis, Board Chair, Perimeter Institute

Primary Duties and Responsibilities

Reporting and Analysis

• Manages and owns internal quarterly reporting process for all business units 
• Collects and validates required reporting data from various sources (e.g. Salesforce CRM) 
• Manages reporting requirements from federal and provincial funders, tracks and prepares for relevant deadlines
• Responds to ad hoc reporting requests from internal and external stakeholders and government funders
• Creates narrative-based reports of activities and targets for audiences including government, donors, and granting agencies 
• Maintains dashboards to track ongoing reporting commitments 

External Relations and Government Stakeholder Engagement

• Maintains contact and relationship data and campaign information for Government Relations and External Affairs newsletter
• Creates, maintains and tracks data for Government Relations and External Affairs including visitors to Perimeter, engagement from partners, International Year of Quantum activities, external events related to Perimeter’s 25th anniversary, etc.
• Provides data related to Perimeter activities to partners at Waterloo Export Development Canada (EDC) and other stakeholders across the Quantum Valley to promote the region externally
• Coordinates internal logistics at Perimeter for government visits and hosted events
• Works with Communications team to plan follow-up communications to Perimeter visitors and drive digital engagement
• Updates website and intranet with all current partnerships and provisions for partnership use

Grants and Awards

• Collaborates with the Grants & Awards Officer to collects metrics/data and produce reports as needed
• Assists Perimeter researchers in collecting relevant metrics and data needed for grant applications and/or grant reporting

Research Security and Data Management

• Manages research security flagging within Perimeter’s internal tools 
• Tracks and performs ongoing audits of Research Security Risk Assessments on Perimeter’s partnerships
• Works across Perimeter business units to ensure data quality and compliance with Federal and Provincial research security guidelines    
• Perform ongoing data quality audits on Perimeter’s data across all business units             

Required Education, Knowledge and Abilities

• Completed Postsecondary Education in a relevant field of study
• One (1) to three (3) years of experience in a relevant field or highly service oriented environment
• Ability to gather data, compile information, and prepare reports
• Strong Interpersonal abilities as demonstrated through effective written and verbal communication skills
• Ability to work effectively with a diverse range of individuals
• Proficient in MS applications including Excel and Word
• Ability to work under pressure and adapt to changing priorities
• Detail oriented with strong analytical, organizational, and problem-solving skills. 
• Must be able to manage multiple priorities and deliverables with strong attention to detail
• Self-starter. Motivated by sense of ownership, passion, and pride for quality

Please submit your resume indicating experience and relevant qualifications before November 14, 2024, in order to ensure full consideration of your application. The posting will remain live until the position is filled. We thank all applicants in advance for their interest in support of Perimeter Institute but will only be connecting with select individuals.

Perimeter Institute is committed to diversity within its community and especially welcomes applications from racialized persons, women, Indigenous/Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

Perimeter Institute provides support throughout the application process for applicants with disabilities. We work with you to understand the impact of your disability to appropriately accommodate you during the application/interview process. Please contact [email protected] for assistance.

More about Perimeter Institute

In less than 25 years, Perimeter Institute has grown into the world’s largest independent research hub devoted to theoretical physics, competing for talent with storied institutions like Stanford, Princeton, and Cambridge. Founded with a vision of fostering breakthroughs in our fundamental understanding of the universe, Perimeter provides the ideal environment for brilliant young minds seeking to make rapid advances in nascent research areas. Located in the dynamic, entrepreneurial Region of Waterloo, the not-for-profit Institute is a unique public-private endeavour that enables cutting-edge research, trains the next generation of scientific pioneers, and shares the power of physics through award-winning educational outreach and public engagement.