Payroll and Accounting Technician

Job type: Administrative

Perimeter Institute for Theoretical Physics offers a dynamic work culture fueled by ideas and collaboration. The Institute hosts a diverse research community, including some of today’s pre-eminent theoretical physicists, PhD and Masters-level trainees, and the world’s largest group of independent postdoctoral fellows in the field, supported by a collaborative team of hard-working administrative staff. 

Payroll and Accounting Technician

Reporting to the Director of Finance, you are responsible for accounts receivable functions, general accounting support, administering payroll, tax filings and compliance reporting. In this role you will develop a thorough understanding of Perimeter's accounting, payroll, and various other related systems.

Major Duties and Responsibilities 

Accounts Receivable - 30%

  • Responsible for completing all accounts receivable functions including the preparation of invoices, collection and allocating payments.
  • Perform account reconciliations and reporting.

General Accounting - 35%

  • Responsible for retrieving financial data from the Black Hole Bistro POS system, Agile ticketing system and iATS to record transactions into Netsuite
  • Responsible for data entry of select accounts payable vendors
  • Prepare month-end reconciliations and year-end working papers and backup documentation for audit
  • Process adjusting journal entries
  • Conduct quarter-end salary variance analysis and forecasting
  • Prepare the annual headcount budget
  • Record keeping, bank reconciliations and preparation of financial statements for Friends of PI

Payroll - 30%

  • Process bi-weekly payroll for hourly and salaried employees using Ceridian Dayforce
  • Work collaboratively with People and Culture team to review and ensure accuracy of payroll submission
  • Resolve payroll system issues, seeking support from external service provider as required
  • Ensure compliance to legislation and internal polices related to payroll

Tax Filings and Compliance Reporting - 5%

  • Prepare year end payroll related government filings (T4, EHT, PSSDA, etc.) with corresponding reconciliations
  • Completion of annual filings related to registered pension plan

General Responsibilities

  • Contribute to wellbeing of Perimeter Institute – backing up colleagues, contributing to yearly planning, and living PI’s Community Shared Values.

Required Education, Experience, Knowledge and Abilities

  • Post-Secondary education in accounting required; Canadian Payroll Association designation is an asset
  • Minimum three (3) years of experience in a similar role
  • Exceptional skills in Microsoft Excel, Netsuite, and Ceridian Dayforce
  • Proficient in Microsoft applications and Salesforce 
  • Proven time management and multitasking skills in a fast-paced environment
  • Exceptional organizational skills
  • Strong oral and written communications skills
  • Ability to work collaboratively
  • Positive work attitude

Interested applicants are encouraged to submit their resume indicating experience and relevant qualifications before March 20, 2024, in order to ensure full consideration of their qualifications. We thank all applicants in advance for their interest in support of Perimeter Institute but will only be connecting with select individuals.

Perimeter Institute is committed to diversity within its community and especially welcomes applications from racialized persons, women, Indigenous/Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

Perimeter Institute provides support throughout the application process for applicants with disabilities. We work with you to understand the impact of your disability to appropriately accommodate you during the application/interview process. Please contact [email protected] for assistance.