Facilities Coordinator

Perimeter Institute is seeking a highly organized and detail-oriented Facilities Coordinator to assist and execute on aspects of facility operations including space planning, event logistics, building operations and maintenance. As the Facilities Coordinator, you will be responsible for ensuring the efficient operation and upkeep of the institute including cleaning, exterior maintenance, waste management, visitor housing, fitness equipment and activities to support and enhance the Research experience.

To learn more about Perimeter’s award-winning facility please visit our website at https://perimeterinstitute.ca/facility

Primary Duties and Responsibilities:

• Ensuring daily activities of the facility function effectively in accordance with contract specifications and requirements.
• Engaging in hands-on maintenance and repair tasks.
• Support execution of Perimeter events on site including:
  • Set up and take down of event requirements as needed
  • Monitor and update Facilities Events Calendar to ensure events run smoothly and have adequate resources
  • Coordinate event equipment rentals and deliveries for set up
• Conduct regular inspections to identify maintenance needs, cleanliness of the facility and visitor housing for safety hazards, and potential improvements. Take appropriate action to address issues ly.
• Collaborate with external contractors and service providers to obtain quotes, schedule repairs, and ensure work is completed to high standards.
• Working closely with administrative team in the day-to-day processing of related contract paperwork such as Work Orders, Invoices, Proposals, and Purchase Orders.
• Maintain accurate records of maintenance activities, equipment maintenance history, warranties, and supplier information.
• Monitor and maintain inventory levels of equipment, tools, and supplies necessary for facility operations.
• Train and educate team members on proper equipment use, maintenance procedures, and safety protocols.
• Respond promptly to maintenance requests and emergency situations, coordinating appropriate resources and resolving issues in a timely manner. 
• Participate in Perimeter's rotational on-call program outside of standard working hours
• Sourcing of new external suppliers for products & services that may be required for the facility or client.
• Adherence to and implementation of health, safety, quality control, and environmental policies and programs.
• Other duties as assigned.

Required Knowledge, Skills and Education

• Trade qualification and/or technical diploma, (or equivalent facility experience and knowledge)
• 1-3 years of experience in a coordination or maintenance role.
• Facility coordination experience would be considered an asset.
• Excellent organization and time management skills
• Safe Work and Quality Assurance Practices
• Competency in basic computer skills, including Microsoft Office applications.
• Experienced problem solver 
• Excellent time management skills, ability to shift priorities on an ad hoc basis, and occasional flexibility with working hours.
• Must maintain a valid driver's license.

Please submit your resume indicating experience and relevant qualifications before July 17, 2023, in order to ensure full consideration of your application. If you have questions, please contact Talent Management Specialist Christina Bouda.

Perimeter Institute is committed to diversity within its community and especially welcomes applications from racialized persons, women, Indigenous/Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

Perimeter Institute provides support throughout the application process for applicants with disabilities. We work with you to understand the impact of your disability to appropriately accommodate you during the application/interview process. Please contact [email protected] for assistance.