Senior Manager, Donor Relations

Job type: Administrative

Perimeter Institute for Theoretical Physics is an independent, resident-based research institute devoted to foundational issues in theoretical physics at the highest levels of international excellence.  With a mission to advance our understanding of the universe at the most fundamental level, stimulating the breakthroughs that could transform our future. Perimeter also trains the next generation of physicists through innovative programs and shares the excitement and wonder of science with students, teachers and the general public.

As the Senior Manager, Donor Relations you are integral to the success of Perimeter’s ambitious vision for the future, and attracting the philanthropic support that will make it possible. You will play a pivotal role in developing authentic relationships that truly connect donors with Perimeter's vision and people through the creation and execution of an enhanced program that delivers exceptional personalized stewardship to our major donors and volunteers. As a relationship builder, you will strengthen connections by recognizing and stewarding all donors in ways that are important and meaningful to them. 

This role works closely with Perimeter’s strategic philanthropy team and requires collaboration across the Institute to ensure seamless process, communication, and integration with campaign strategy and Perimeter activities and priorities. 

Core Duties and Responsibilities 

Program and Strategy Development and Execution 

  • Leads an enhanced stewardship program with a focus on exceptional and highly customized individual stewardship plans for top-tier donors and a systematic, integrated donor relations program to recognize and steward all donors. 
  • Works closely with and proactively supports senior leadership and relationship managers to ensure that the program, communications, activities, and events are truly integrated with campaign strategy and goals.
  • Assists in the development of funding agreements and ensure that agreement obligations are fulfilled.
  • Coordinates and manages, with relationship managers and other Perimeter staff/volunteers, scheduling of stewardship or recognition visits, calls, updates, and events; prepare briefing notes as required.
  • Works with the Training, Educational Outreach and Scientific Programs (TEOSP) department to manage donor-supported student awards.
  • Develops metrics and systems to monitor outcomes of donor relations programming and maximize systems efficiencies to ensure accurate and timely gift recognition, record keeping, and pledge fulfillment.

Communication and Events related to Donor Stewardship and Recognition 

 In coordination with relevant teams at Perimeter:

  • Manages recognition in both print and web-based publications, including donor lists, digital signage, and opportunities for donor stories/profiles.
  • Orchestrates and implements ongoing communications/touch points with the donors throughout the year, taking advantage of existing Perimeter publications, events, and activities.
  • Coordinates the design and production of meaningful, personalized impact reports on a regular basis.
  • Collaborates and consults on internal and external publicity and news releases relating to major gift donors.
  • Supports the planning and execution of top-tier events and integrate donor recognition activities/opportunities into existing Perimeter events where appropriate.

Required Education Skills and Experience

  • Completed Postsecondary education in fields related to business, fundraising, events management or equivalent professional experience
  • Minimum five to six years of experience in development, donor relations, advancement services and/or special events. 
  • Demonstrated experience and ability to develop, execute and/or support a complex donor relations program, including recognition and stewardship activities. 
  • Proven expertise managing multi-phase projects from inception to completion, with an emphasis on optimizing efficiencies through strategic use of CRM and other technologies. 
  • Demonstrated ability to interact comfortably, tactfully, and effectively with donors and volunteers, varied internal and external constituencies, and a wide range of stakeholders. 
  • Adept at problem-solving.
  • Excellent organizational, interpersonal, verbal and written communication skills. 
  • Detail-oriented, well-organized, focused and goal-oriented, with both initiative and energy. 
  • Proficiency with MS Office (Word, Excel), CRM fundraising database, internet research

Please submit your resume and cover letter by Monday March 4, 2024 in order to ensure full consideration of your application. 

The posting will remain live until the position is filled. We thank all applicants in advance for their interest in support of Perimeter Institute but will only be connecting with select individuals.

Perimeter Institute is committed to diversity within its community and especially welcomes applications from racialized persons, women, Indigenous/Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

Perimeter Institute provides support throughout the application process for applicants with disabilities. We work with you to understand the impact of your disability to appropriately accommodate you during the application/interview process. Please contact [email protected] for assistance.