Accounting Associate

Job type: Administrative

As the Accounting Associate you are an essential member of the Finance team. Your attention to detail, procedural mindset, knowledge, and strong work ethic will help you excel in this role. You enjoy working independently, but also collaboratively to achieve team deadlines. You are highly adaptable, and dedicated to finding efficiencies in processes. There is great appeal to you in learning new systems software and you understand the value in using them to derive the maximum result in executing your tasks. The ability to thrive in a deadline-oriented environment is a must.

Reporting to the Director of Finance, you are responsible for accounts receivable, administering payroll, tax filings and compliance reporting and general accounting support. In this role you will develop a thorough understanding of our accounting, payroll, and various other related systems.

Primary Duties and Responsibilities:

Accounts Receivable

  • Responsible for completing all accounts receivable functions including the preparation of invoices, collection and allocating payments.
  • Perform account reconciliations and reporting.

Payroll

  • Process bi-weekly payroll for hourly and salaried employees using payroll system (Ceridian Dayforce)
  • Work collaboratively with People and Culture team to review and ensure accuracy of payroll submission
  • Resolve payroll system issues, seeking support from external service provider as required
  • Ensure compliance to legislation and internal polices related to payroll

Tax Filings and Compliance Reporting

  • Prepare year end payroll related government filings (T4, T4A, T4A-NR, EHT, PSSDA, etc.) with corresponding reconciliations
  • Completion of annual filings related to registered pension plan
  • Prepare annual charity returns (CDN and US)
  • Quarterly HST filings

General Accounting

  • Responsible for retrieving financial data from various systems (POS, Agile ticketing, and iATS) to record transactions into our accounting system (NetSuite)
  • Assist in quarter and year-end liquor inventory count
  • Prepare month-end and year-end working papers and backup documentation for audit
  • Process adjusting journal entries
  • Conduct quarter-end salary variance analysis and forecasting  
  • Prepare the annual headcount budget
  • Assist with preparation of materials for the quarterly Finance Committee meetings.
  • Record keeping and preparation of financial statements for Friends of PI

Education, Knowledge and Abilities Required:

  • Post-Secondary education in business, accounting, finance or related area
  • Canadian Payroll Association designation is an asset
  • Minimum three years related work experience
  • Exceptional Microsoft Suite skills including Excel and Word
  • Experience working with NetSuite and Ceridian Dayforce is an asset
  • Proven time management and multitasking skills in a fast-paced environment
  • Exceptional organizational skills
  • Strong oral and written communications skills
  • Ability to work collaboratively

We encourage all qualified candidates to apply by May 15, 2022 and are pleased to offer a dynamic team-oriented work environment and highly competitive total compensation package, including salary, benefits, flexible work arrangement and rich culture.

Perimeter Institute is committed to diversity within its community and especially welcomes applications from racialized persons, women, Indigenous/Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

Perimeter Institute provides support throughout the application process for applicants with disabilities. We work with you to understand the impact of your disability to appropriately accommodate you during the application/interview process. Please contact [email protected] for assistance.

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